Records Management Auditing as a Service
IG-Smart Ltd’s Records Management Auditing as a Service (RMAaaS) offering is designed to enable organisations with complex and voluminous records management systems and internal and/or external storage solutions to outsource their strategic and operational records management audit requirements.
What our RMAaaS offers your organisation
- A dedicated Audit Manager (DAM) – your dedicated DAM from IG-Smart Ltd’s mobile network of independent records management specialists will conduct scheduled audits of your vendor’s warehouse/(s), following a mapped process of warehouses that contain the company’s records.
- Audits include – Policy review, record testing, storage testing, report of visit, and a scorecard of each location. The DAM will also review invoicing and ensure that the right charges are being invoiced.
- The DAM can schedule visits across the U.K. (and where necessary, internationally) to audit vendor warehouses. Some clients have records stored in multiple locations and require support to manage multiple audits.
Why outsource Records Management Audits?
Outsourcing the management of auditing and assessing records management vendors enables you to deploy well-seasoned records management specialists (that readily recognise performance issues and anomalies in records management storage) to confirm the performance of service and compliance with records retention, GDPR, and physical security best practices at their sites.
Saving your organisation time and money by:
- removing the need to hire or train a dedicated internal records management auditor; and
- identifying opportunities to reduce storage costs (e.g., conducting routine audits to ensure records that have reached their retention period are securely destroyed, and reviewing invoicing to ensure that the right charges are being levied).
Build your resilience & evidence best practice compliance
Regardless of the volume, mismanagement of your organisations data storage vendor/(s) is still your organisations liability. Your organisation can build resilience and evidence best practice compliance for the data it processes by being able to showcase a demonstrable roadmap for managing all locations where data is stored together with a track record of performance across the portfolio.
This data is valuable to companies for their own commercial revenue and their reputation in managing data. The RMAaaS offering allows organisations to demonstrate a best practice approach to the monitoring of vendors who manage data.
Allowing your organisation to increase the standard of assessing the performance of its data partners. This demonstrates a fundamental understanding of GDPR legislation by proactively enhancing the monitoring of records and data management vendors.
Client Testimonials
“IG Smart provide a fantastic external Data Protection Officer service. Knowledgeable and responsive IG help us to navigate an otherwise tricky area of compliance and ensure we appropriately address and overcome all of our privacy concerns. We are in safe...
Oliver Bourne
Vice President, Legal and Compliance - EU and LATAM Glenmark Global PharmaceuticalsView Case Study
IG Smart have provided us with quality subject matter experts surrounding GDPR and Privacy risk based analysis and remediation; supplying qualified senior information security and experienced DPO and specialists.
We feel we have found our ‘IG Partner’ in IG Smart. It is a pleasure to work with Michael and the team and we have received an outstanding service. The support we have received has allowed us to learn and...
We first came across, and were impressed with, IG Smart’s work with one of our partner organisations. This gave us the confidence to choose IG Smart to perform an internal audit and assess our readiness for the DSP Toolkit. IG...
Michael and his team at IG-Smart have done a fantastic job for us – we couldn’t have asked for more. We’re a fresh company working in a new space; IG-Smart took the time to truly understand our business before providing concise,...
I chose IG Smart after having looked for a good GDPR consultancy firm for quite a decent amount of time, and I am very pleased with my decision. IG Smart has delivered the gap analysis we were aiming to have done with outstanding quality. The...
IG Smart quickly enabled Aimia to reach GDPR readiness and implementation of the “privacy by design” framework in a highly efficient and time effective manner.
From limited knowledge of the expectations of GDPR the Certified Data Protection Officer course delivered by IG Smart took me with ease to a greater level of understanding and confidence.
Michael Feighan
Departmental Security Officer The Crown Office and Procurator Fiscal ServiceView Case Study
It is my pleasure to recommend the consultancy and resourcing services of IG Smart Ltd. The company offers top-notch quality service and across the board we have been pleased with their work. One project in particular illustrates their attention to...
I would highly recommend IG Smart’s GDPR training courses. The ability to take a subject matter that albeit important, can often be dry, and bring this to life in a way that is easy to learn from is absolutely unique...
We found the experience of working with IG Smart very reassuring. From the get go we were confident you could support the work we do in the University, and improve our information governance processes when faced with new challenges. You...
Completing the Information Governance Toolkit for the first time is a daunting task. IG Smart worked alongside us to audit our practice, prepare our evidence, identify gaps and build an action plan to enable us to become level 2 compliant,...
I’m happy to announce that the exam is passed and I am evaluated and found worthy the title CDPO (Certified Data Protection Officer) for the next three years. I would like to thank Michael Abtar - CEO IG Smart for...